Microsoft Word Style Secrets. As with most things in life, there’s an easy way to do things in Microsoft Word, and a there’s hard way.

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Using styles might seem like too much effort when you're busy, but this feature can save you a great deal of time should you ever need to change a document's formatting later. Allow me to show you my 1. Microsoft Word styles. Hover your mouse over the style, and you can see what the text will look like before you apply the style to it. When you do apply a style to text, you also can apply an entire collection of formats to the text with just that one click. Word saves styles along with the document, so they travel with the file wherever it goes. Make Your Styles Your Own.

Apply a style to a piece of text by selecting the text and clicking a style in the Styles Gallery. Using styles helps you streamline the creation and editing of documents, but the default styles won't always be exactly what you want.

You can make the styles your own by changing how they look. To do this, click the Home tab, right- click the style you want to change in the Style Gallery, and choose Modify. For example, you might want to change the Title style, as it uses a very large font but is otherwise handy to have. With the Modify Style dialog box open, make changes to the style’s attributes.

You can bring up more advanced formatting options, such as those available in Word's Font, Paragraph, and Numbering dialog boxes, by clicking the Format button at the foot of the dialog box and choosing your desired option from the list. If you want the altered style to be exclusive to the current document, leave the Only in this document option selected. Click OK to confirm your changes. Change a Favorite Format Into a Style. You can create your own styles by example, and Word will make them available to use elsewhere in the document. When none of the styles in the Style gallery suit your needs, you can create one by example. First, format a paragraph the way you want the style to look, or choose a paragraph that’s already formatted appropriately.

Select the text, click the Home tab, and, in the Styles Gallery drop- down list, choose Save Selection as a New Quick Style. Type a name for the style, and click OK. The style will automatically appear in the Styles Gallery. If you want the style to be available to all future documents you create in this template, right- click its name in the Style Gallery, choose Modify, click the New documents based on this template option button, and click OK. Word will save the style into the template.

Turn the Clock Back to Word 2. You can set your document to use Word 2. Word 2. 01. 0 styles have built into them. One generally unpopular change that Microsoft introduced with Word 2. Word 2. 01. 0) is a new paragraph default style that includes excessive amounts of space between paragraphs.

You can go back to the tighter paragraph layout that was standard in Word 2. Home tab on the Ribbon, selecting Change Styles > Style Set > Word 2. This action applies the Word 2.

Word macros: Three examples to automate your documents. Word macros are one- click wonders that let you program complex procedures to launch at your bidding. Here are a few examples to get you started.

One creates your company letterhead; the second one inserts pre- formatted tables; and the third one defines and designs custom book formats. Be sure to copy them exactly as written. Select the View tab, then click Macros > Record Macro. In the Record Macro dialog box, enter a macro name and description. Follow these rules for the name. Macro names must begin with a letter and use either letters or numerals. You cannot use spaces, non- alphanumeric characters, or periods.

Macro names can be 8. Macro names cannot conflict with the program’s reserved commands or keywords such as Print, Save, Copy, Paste. Descriptions are just notes that summarize the macro’s function. For the Store Macro In field, choose All Documents to run this macro in all of your Word documents, or select the current document (displayed by filename) to use this macro in the current document only. Next, in the Assign Macro To panel, click Button or Keyboard (shortcut) for the method used to access and run the macro. Even though you can overwrite many of these shortcuts, it’s much easier to attach your macro to a button.

Click Button and the Word Options/Customize Quick Access Toolbar screen opens. On that screen, locate your macro, select/highlight it, then click Add. Word copies the macro from the left Macros panel to the right Quick Access Toolbar panel. Click Modify, choose an icon to represent your macro button, then click OK. When finished, click OK again to exit.

To run the macro again, just click this button. Take a little time once to record this macro, and you’ll be able to drop your letterhead onto a document in one easy second. Name the macro (for this example) Branches.

Letterhead. Then, for Step 3 (macro is now running), follow these macro instructions. A. From the Insert tab, select Pictures. Navigate to the folder that contains your company’s logo, select that image, and click Insert. In the Layout Options dialog, select one of the text wrapping options, then close the dialog. Press the Esc key to deselect the graphic, then press the End key once, and the Tab key once. Enter the company name: Branches, Inc. Highlight the name.

Click the drop- down list in the Font group; choose a typeface and font size. Press the End key once, then press the Enter key three times. Next, press the Up arrow twice, then press Shift + Down, Down (press and hold the Shift key while simultaneously pressing the down- arrow key twice).

Select a typeface (for this example, I’m choosing something sans- serif such as Arial or Helvetica), select a size (1. Home key once and the Tab key twice. Enter the address information, then press the Enter key three times.

From the main menu, click Insert > Text, then click the Insert Date and Time button. Choose a date format from the Date and Time dialog, check the Update Automatically box, then click OK.

Highlight and change the Date and Time font to your company’s standard document typeface. Last, highlight the letter .

From step 4 above, select the View tab again, and click Stop Recording. Volkswagen Headline Ot Black Font In Highlight more. She used to copy and paste a table template she created into each new document, but it was always inconsistent and distorted. A table macro was a better solution. Name the macro (for this example, Corp.

Rpt. Table). Then, for Step 3 (macro is now running), follow these macro instructions. A. From the Insert tab, click Table. In the Insert Table dialog, slide your cursor horizontally across the grid to select the number of columns needed, then slide down to select the rows. When the grid is the correct size, click the mouse. Enter the following headers across the top row: Contributor, Occupation, Location, Project, and Donation. With the cursor still positioned at the end of the word Donation in column 5, row 1: press and hold the Ctrl and Shift keys, then press the Left arrow key five times.

With the first row highlighted, go to the Home tab and click Paragraph group. Click the icon for center- justified text, then, in the Fonts group, click Bold. Click the Left arrow cursor key once to reposition the cursor in cell A1. With the cursor still in A1, select Table Tools > Layout.

In the Cell Size group, click the Table Column Width button and click the arrows to adjust the column width up or down. Set the first column to 1. Press the Tab key once, then Left arrow to reposition the cursor in the next column. With the cursor in the second column before the O in Occupation, go to the Table Tools and click Layout > Cell Size group, and set Table Column Width > 1. Adjust the remaining columns to these settings: Location 1. Project 1. 5 inches, and Donations 1. From step 4 above, select the View tab again, and click Stop Recording.

In fact, you could just create one format, then edit that one and resave it to accommodate the individual formats. Name the macro (for this example) Book. Format. Then, for Step 3 (macro is now running), follow these macro instructions. A. From the Page Layout tab, click Page Setup > Size. Select More Paper Sizes from the drop- down menu.

In the Page Setup dialog, select the Paper tab, click Paper Size, then choose Custom from the drop- down list. Enter a width size of 5. OK. Again, from the Page Layout tab’s Page Setup group, click the Margin button. Select Custom Margins from the drop- down list. In the Page Setup dialog, choose the Margins tab.

From Pages > Multiple Pages, select Normal from the drop- down list. For Sheets per Booklet, select All. Enter margins: Top = 1, Bottom = 1, Left = .

Right = . 5, Gutter = . Gutter Position = Left. For Orientation, choose Portrait, then click OK. Next, select Paragraph under the Page Layout tab.

Click the Indents and Spacing tab. In the General panel, select Alignment = Justified; Outline Level = Body Text. In the Indentation panel, select Left = 0; Right = 0; Special = First Line; By = . In the Spacing panel, select Before = 0; After = 0; Line Spacing = Multiple; At = 1. And click OK. Enter a paragraph or so of generic text. Right- click and choose Styles from the popup context menu. In the Styles dialog, select your company’s stylesheet (Corp.

Style) from the list. Feel free to read our how- to on creating stylesheets after you finish this macro. Next, select the Insert tab, and go to the Header & Footer group. Click the Header button and choose a style from the list, then enter the header text. In the Options group, check the boxes for Different Odd & Even Pages. Right- click for the context menu, select paragraph, and choose Alignment: Right (for the odd page header). Next, scroll down to the Footer section: Right- click, select Page Number > Bottom of Page > Plain Number 3 (the right- justified placement).

Insert a page break, then repeat steps P and Q above to add headers and footers to the even numbered pages. From step 4 above,select the View tab again, and click Stop Recording.